The Millennium Group
  • Chicago, IL, USA
  • Hourly
  • Part Time

Now is a great time to join our growing company! The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

Responsibilities:

  • Checks conditions of conference rooms each evening organized (stocked with markers, dry erase cloth, correct chair count), clutter-free (no documents laying around, etc.) and dry/erase boards are clean as well as cork boards.
  • Manage conference room set-up's for the following day; place requested equipment / supplies (flipcharts, microphone, special room configurations, etc.) in the appropriate rooms.
  • Maintain overall appearance of Reception lobby, conference rooms and break area to be organized and clutter-free at all times.
  • Maintain inventory of local maps, local restaurant ordering information, closest ATM, floor plans for the location, phone list, Switch board, Security and other key numbers.
  • Check and stock vending room supplies (plastic ware, napkins, plates, cups, etc.)
  • Receive and sign for all deliveries (FedEx, UPS, DHL, messengers).
  • Maintain relationship with local Landlord management.
  • Assemble Overnight mail deliveries for pickup by courier service.
  • Maintain inventory of FedEx shipping materials.
  • Coordinate Document destruction pickups.
  • Maintain inventory of A/V "dungles"
  • Maintain inventory of laptop power cords.
  • Be able to effectively place work orders.
  • Develop working knowledge of A/V equipment on site.
  • Oversee coffee service to include: replenishing throughout the day and maintain inventory of coffee pantry items and paper products.
  • Order coffee products.
  • General awareness of office contacts and leadership names and locations.
  • Maintain office supplies/stationary inventory.
  • Ensure office equipment such as copiers, ice makers, vending machines, refrigerators, microwaves and A/V equipment are kept in good working order.
  • Maintains current list of all suppliers / service contacts. Collect, sort and distribute mail (internal) within the designated premises - centralized mail stations.
  • Local point of contact for facilities maintenance and assistance including changing light bulbs, furniture repairs, spills, etc
  • Assists in providing car service/taxi information for guests as needed.
  • Print Condeco Desk Utilization and Conference Room reservations for next day in event of outage.
  • Print a daily blank sign in sheet for next day.
  • Compare current day Condeco Desk Utilization report to previous day print out (make necessary updates)
  • Schedule conference rooms manually in reservations book and in the Condeco tool upon request.
  • Set-up visitor internet access if requested.
  • Check The 606 mailbox. Provide answers in a timely manner not to exceed 24 hours.
  • Resource for onsite catering.
  • Manage and oversee Special Event set-ups.
  • Empty and rinse out the coffee containers at the end of the day.
  • Every Friday evening clean out the refrigerator at the end of the day.
  • Ensure employees and nonemployees adhere to the Recording and Photography Policy.
  • Ensure emergency procedures are made available to all employees and visitors.
  • Complete landlord training for designation as Floor captain/Fire warden.
  • Pick-up any paper documents left behind by employees, add to shred bin.
  • Inventory keys on a daily basis.
  • Provide Facilities reporting.
  • Plan and provide monthly budget estimates within your area of responsibility.
  • Due by the last business day of every month for the following month.
  • Update Action Register on a weekly basis every Monday morning prior to 11am.
  • Participate in weekly status meetings every Monday.
  • Act as Concierge subject matter expert.
  • Other duties may be assigned, ie., data entry, special projects.

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The Millennium Group
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