The Millennium Group
  • Washington, DC, USA
  • Hourly
  • Full Time

Eligible for: PTO, Medical Insurance, Dental Insurance, Vision Insurance, 401k, and more!


Now is a great time to join our growing company! The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

The Sr. Office Services Coordinator is a diverse role that will encompass the site's building and office management.  Functions include receptionist duties, accounting, and assisting with IT and related equipment. Liaison with building management to ensure office is fully functional at all times.

 

Responsibilities:

  • Assist the government relations team and other office staff with administrative duties such as preparing spreadsheets and other documents, coordinating GR events, mass-mailings, and other duties as assigned.
  • On call 24/7 for site emergencies.
  • Liaison with corporate site in San Jose to ensure services, phones, data ports, and building security are working properly.
  • Oversee all mailroom operations
    - Ensure all received mail is sorted and delivered without delay.
    - Using stamps.com meter all outgoing mail
    - Ensure all accountable mail and packages are delivered in accordance with site Service Level Agreement.
    - Receive deliveries and organize deliveries as requested by team members.
  • Ensure a stock of standard office supplies is maintained.
  • Ensure meeting rooms have appropriate supplies and check regularly to ensure all equipment is functioning.
  • When new office equipment is needed, obtain quotes and parts as required and work with manager for approval and ordering.
  • Create POs on behalf of manager and assist with coordination of invoice approval.
  • Coordinate communication with vendors regarding billing issues, payment status, etc.
  • Maintain contract tracking spreadsheet, files of final contracts and coordinate collection of accounts receivable as needed.
  • Responsible for all tasks associated with setting up new employees (i.e. email, security, seating, computer, office equipment, and office environment, etc.).
  • Other responsibilities as needed to maintain the office and as directed by manager

Qualifications:

  • Possess a minimum of 5 years office services experience.
  • Associates degree or equivalent preferred
  • Ability to handle multiple projects at one time.
  • Work well with others and as a team player.
  • Must possess strong customer focus skills and a professional demeanor.
  • Assertive and resourceful; self motivated; willing to ask questions and take initiative.
  • Strong interpersonal and communication skills.
  • Ability to deal with problems involving several variables.
  • Possess knowledge of computers and related software.
  • Possess working knowledge of postal regulations.
  • Ability to carry out assigned tasks and projects to their completion.

WATCH Where Service Matters:  





The Millennium Group
  • Apply Now

  • * Fields Are Required

    What is your full name?

    How can we contact you?

    By clicking the button above, I agree to ApplicantPro's Applicant Information Use Policy.

  • Sign Up For Job Alerts!

  • Share this Page
  • Facebook Twitter LinkedIn Email
.
Logo About Solutions Careers News Contact Us