The Millennium Group
  • Burbank, CA, USA
  • Salary
  • Full Time

Eligible for: PTO, Medical Insurance, Dental Insurance, Vision Insurance, 401k, and more!


Now is a great time to join our growing company! The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

The Operations Manager provides leadership and operational support, and ensures TMG Best Practices regarding compliance and client satisfaction.Responsible for training/educating of employees, monitoring operations budgets (salary) to ensure compliance with organizational expenditure requirements.  The main priorities of this role will include: Client Relations, Retention and Satisfaction; Employee Training; Audits and Reporting; Implementing Process Improvement; Handling and resolving problems; and TMG's Best Practices.

Essential Duties:

  • Creates, analyzes, and maintains detailed documentation of business systems and processes, including workflow, program functions, and steps required to complete all assigned tasks.
  • Develops, implements and maintains effective reporting tools for the business unit to include daily/monthly staff production, quality, and productivity (each month creates daily/monthly reports for all sites in shared network drive).
  • Assists Regional and Site Managers with daily data capture, entry, and analysis of individual staff and site production data.
  • Acquires, enters, and validates monthly site data and creates monthly Client Total Portfolio Report.
  • Work with Site Leadership to compile and assess task timings and benchmarking to ensure proper staffing levels are maintained and work distribution is appropriate.
  • Analyzes the business unit's activities and trends and compares analyses against the service standards and best practices.
  • Presents findings and works with the Site Leadership and other personnel to identify and implement strategies to address deficiencies and/or suggested improvements.
  • Complete all IMAC term requests for TMG staff.
  • Complete quarterly badge audits for sites.
  • Completes a monthly Floor Plan audit in the Manhattan system.
  • Manage contingent staff database renewals/terminations for TMG staff.
  • Compile, review, and submit monthly expense reports for staff.
  • Assists with weekly payroll review and reporting.
  • Maintains Floater calendar and weekly payroll sheet(s).
  • Special assignments and other operational duties as needed.

 Qualifications:

  • 4-year college degree is preferred; or equivalent experience in related field.
  • Proficiency in creating and conducting Quarterly Business Reviews (QBR's) for senior business stake holders.
  • Proficiency in data analysis, creating reports and workflowcharts
  • Requires experience in training by informal training sessions and up to 25% travel is required.
  • Possesses strong analytical skills and microsoft office skills

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The Millennium Group
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