The Millennium Group
  • Orlando, FL, USA
  • Full Time


  • Greets customers, vendors, job applicants, employees from other locations and other visitors with high degree of professionalism and courtesy
  • Provides administrative assistance such as typing letters, preparing reports, maintaining files and entering data into spreadsheets.
  • Assist with expense reports reconciliation for local managers and all facilities expenses Reserve conference rooms and coordinate with external catering companies to provide catering for meetings
  • Setting Meetings Stock break room snacks and beverages.
  • Maintain par levels for overstock
  • Print access cards for new hires and lost/stolen badges
  • Perform quarterly access card audit
  • Maintain copy area; refilling paper, changing toner etc.
  • Order and maintain par levels of office supplies from Staples
  • Assistant liaise for office manager running day to day operations of the office including new hires, policy implementation, and organizing of company events.
  • Acting as a "go to" point of contact for clients and guests
  • Submit facility requests for items that need to be repaired on our floors and conference center
  • Coordinate video conferences between offices and troubleshoot any issues
  • Answering a very high volume of calls and routing them to the appropriate parties.
  • Answer emails regarding facilities and needs of the office
  • Monitoring front reception area.
  • Reserving visitor offices and overseeing communal office and meeting spaces
  • Other tasks assigned by Facilities Manager


  • High school diploma or equivalent required; Associate's degree preferred.
  • Three years or more of experience as a receptionist in a corporate environment.
  • 2-3 years experience with Microsoft Office Software (Word, Excel, Outlook).
  • Strong work ethic; diplomatic; team and service oriented; builds strong working relationships.
  • Exhibits superior verbal communication and phone skills.
  • Exhibits exceptional customer service skills.
  • Consistently demonstrates professional demeanor, appearance and attitude.
  • Proven ability to remain calm under pressure; resilient.
  • Sound judgment and problem-solving ability.
  • Able to appropriately handle confidential and highly sensitive material.
  • Demonstrated ability to be flexible and adapt to an ever-changing work environment.
  • Assertive and resourceful; motivated; willing to ask questions and take initiative without direction.
The Millennium Group
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